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Production Coordinator

PHI Studio

Publication date Jan 29, 2025

Working hours
Full time
Type
Maternity leave replacement
Spoken and written languages
French
English (advanced level)
Base salary
$42,000 - $53,000
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Under the supervision of the Associate Producer, the Production Coordinator is responsible for planning, overseeing, and managing specific ad hoc projects at PHI Studio. They plan, coordinate, supervise, and manage various stages of production while ensuring smooth communication between all stakeholders. The Production Coordinator serves as the key point of contact across teams. They are highly familiar with every aspect of the productions assigned to them and demonstrate exceptional attention to detail.

About the position

About PHI Studio

PHI Studio specializes in the production and development of original content, as well as the marketing and distribution of immersive experiences. We focus on large-scale, renowned art-entertainment projects, and XR (extended reality) experiences for location-based entertainment (LBE) venues. Each project is designed to have a global reach, with the aim of traveling internationally and captivating diverse audiences around the world. A catalyst for innovation, PHI Studio brings together artists, designers, directors, and producers in daring collaborations with leading talents, constantly pushing the boundaries of art and technology.

PHI Studio is in keeping with the mission and values of PHI, which, for nearly 20 years, has offered a rich program of exhibitions and events in the heart of Old Montréal.

Main responsibilities

  • Define project milestones and timelines;
  • Ensure that project stages are completed in the correct order and on time;
  • Organize necessary project meetings, invite relevant participants as needed, set agendas, and prepare meeting minutes;
  • Assist in developing project workflows and updating project budgets;
  • Monitor progress with teams and suppliers to ensure compliance with budgets, deadlines, and project parameters;
  • Identify, research, contact, and follow up with suppliers and oversee their mandates;
  • Act as the liaison between various teams and stakeholders to ensure smooth information flow;
  • Identify project needs and necessary resources;
  • Process and codify all project-related invoices;
  • Establish production schedules and ensure compliance;
  • Organize travel arrangements for install and teardown teams;
  • Manage corporate credit cards.

Requirements

  • Bachelor's degree in a relevant field;
  • At least 3-5 years experience;
  • Excellent level of French and English, both written and spoken, for international collaborations;
  • Strong project management skills;
  • Detail-oriented and conscientious;
  • Exceptional interpersonal skills;
  • Agile, organized, and able to manage requests with flexibility;
  • Demonstrates autonomy and sound judgment;
  • Sharp sense of priorities and ability to multitask effectively;
  • Team-oriented with a collaborative approach;
  • Ability to work under pressure;
  • Proficient in Excel;
  • Familiarity with ASANA, Slack, and Google Suite (an asset).

Diversity, Equity & Inclusion

At PHI we value diversity and encourage, in particular, Indigenous people, Black, racialized, deaf people, people with disabilities, members of the 2SLGBTQIA+ community and people of diverse gender identities, to apply to PHI and live their uniqueness to the full whatever their ancestry, origin, identity characteristics or form of self-expression.

HR and managers involved in recruitment are committed to doing their utmost to contribute to a diverse and inclusive workforce and workplace, where systemic racism, prejudice and discrimination are not tolerated.

Our Benefits

Grow with us

At PHI, there's always room to grow. We support the careers of our employees and love it when we can give one of our own the promotion of their dreams.

Hybrid work environment

We allow our employees to perform most tasks remotely from home. We encourage PHI's common spaces to be used as a gathering place that fosters creativity and teamwork—rather than as an office.

Well-being

Physical activity has many benefits for the body and mind, which is why PHI offers its employees an allowance to contribute to the expenses of physical activities (materials, registration fees, events, etc).

Vacation and time off

We understand that our employees need time to recharge, which is why we offer paid time off for vacations, personal days and sick days.

Insurance

Enjoy a comprehensive group insurance plan that offers life insurance, critical illness, healthcare benefits and more. Virtual care and telemedicine services also included.

Group RRSP

Employees can choose to join our group retirement savings plan, which gives them access to low management fees and tools that’ll help them achieve their financial goals.
PHI The Infinite Public Tests 68 A7079

Our values

Commitment

Art and culture are essential pillars in maintaining a healthy and sustainable society. Our teams are invested in enacting PHI's mission and vision on a daily basis. As a result, we are committed to sharing and encouraging the work of artists and defending their questions and explorations that reflect our collective reality.

Collaboration

By joining forces, we create value for us all. Every voice and every talent contributes to enriching PHI. We offer space for dialogue, exchange and experimentation that encourages active participation. Our strength lies in our approach, working in concert with artists, innovative minds and institutions from around the world.

Avant-garde

We embrace novelty, experimentation and pioneering spirit. PHI is a laboratory where new ideas take shape, where artists push beyond their own limits and where innovation is encouraged. Looking to the future, we are committed to listening to the voices of creators and our collaborators, offering them a space for expression and reflection.

Integrity

We are committed to maintaining the highest standards of ethics and honesty in everything we do. In harmony with our values and mission, we strive to act collectively with transparency and accountability with our colleagues, artists, public, and communities at large. We strive to build a culture of trust by fostering responsiveness and humility.

Caring

Above all, we are committed to creating an environment where everyone feels heard and supported, defending best practices in equity, diversity, accessibility and inclusion. We actively seek to eliminate barriers that prevent full participation in our activities, prioritizing empathy and respect in all our interactions.

Apply for this
job offer

We thank all applicants. However, only those selected for an interview will be contacted.

You will receive an email confirming that we have received your application. If you do not receive an email confirmation or if you encounter any issues submitting this form, please send your application directly to [email protected]